Opening incoming invoices, recording their data, forwarding them, and tracking payment deadlines can require significant administration, especially with larger document volumes.
The Invoice Processing Assistant automates a substantial part of the initial processing of incoming invoices. The system monitors the designated email inbox or document folder and processes invoices arriving there in supported formats.
AI-based processing extracts and organizes the most important information into structured data fields, such as the supplier’s name, invoice number, net and gross amounts, VAT amount, and payment deadline.
The system can process PDF documents, scanned invoices, and other supported electronic invoice documents. Recognition accuracy may be affected by the quality and structure of the document. Uncertain or missing data is flagged for review.
The extracted data is forwarded in a structured format to accounting or finance, and, if required, recorded in the relevant ERP, accounting, or internal record-keeping system.
The system can send notifications about upcoming payment deadlines, thereby reducing the risk of late payments and potential late fees.
The solution supports the pre-processing of invoices and the forwarding of their data. Financial and accounting review, as well as approval, remains the responsibility of the designated staff member.
What the package includes
- Automatic processing of invoices arriving in the designated email inbox or document folder
- AI-based data extraction
- Structuring of key invoice data
- Structuring of key invoice data
- Forwarding of the invoice document and extracted data to accounting or finance
- Integration with ERP, accounting, or internal financial record-keeping systems
- Flagging of uncertain or incomplete data for review
- Automatic notification of upcoming payment deadlines
