Manually tracking invoice payment deadlines can require significant administration, especially when data on incoming and outgoing invoices is spread across multiple systems, spreadsheets, or mailboxes.
The Automatic Payment Reminder consolidates invoice payment deadlines into a unified register from designated data sources. Data can originate from invoicing or accounting systems, spreadsheet records, or supported invoice document formats.
For incoming invoices, the system notifies the designated financial or professional responsible person about upcoming due dates, allowing timely initiation of review, approval, and payment.
For outgoing invoices, reminders can be sent to the customer according to a predefined schedule, and the staff member responsible for receivables management can also be notified.
The notification process can be set up in multiple stages: the system can alert before the payment deadline, on the due date, and at defined intervals after expiration. Separate templates, recipients, and tone can be configured for internal messages and those sent to customers.
Notifications can be sent via email, Microsoft Teams, Slack, Telegram, or other pre-agreed internal channels.
The system can contribute to reducing late payments and overdue receivables, as well as decrease the administrative burden associated with manually checking deadlines and preparing reminders.
The reliability of automatic reminders depends on the accuracy of invoice and payment statuses available in the connected system.
What the package includes
- Unified payment deadline register based on designated data sources
- Multi-stage notifications before the deadline, on the due date, and after expiration
- Notifications via email or internal communication channels
- Customizable message templates
- Assignment of responsible persons and recipients
- Clear list of upcoming and overdue items
- Logging of sent notifications
