During a longer meeting, numerous decisions, commitments, and next steps may be voiced. If these are not recorded according to a consistent process, it may later become unclear exactly what was agreed upon, who undertook each task, and by what deadline.
Taking detailed notes can divert attention from active participation, and preparing a summary afterwards may require a significant additional investment of time. Tasks and commitments mentioned verbally, without being recorded in writing, may more easily remain untracked.
The Automatic Meeting Reminder reduces the administrative burden associated with documenting meetings and preparing subsequent summaries.
The system generates an automatic transcript from the audio recording of the meeting or webinar, and then captures the main topics, decisions made, and next steps in a brief, structured summary.
The summary also includes a separate action list. Where it can be clearly identified from the recording, the system assigns a responsible person and a deadline to each task. Missing or uncertain data is flagged for review.
Shortly after the recording has been processed, a draft reminder is prepared. The document can be reviewed, modified, and approved before it is sent out.
The solution can make the documentation of decisions and commitments more consistent, while reducing the time spent on subsequent information retrieval and summarization.
The quality of the automatic transcript and summary may be affected by the clarity of the audio recording, background noise, the number of speakers, and the technical terms used. It is recommended that the completed document be reviewed by a human before official or external use.
We recommend it if…
- you regularly hold longer meetings, consultations, or webinars;
- it is important that decisions, commitments, and next steps can be retrieved in writing;
- listening to recordings and preparing summaries requires a significant amount of time;
- you would like to record tasks in a uniform format with a responsible person and a deadline;
- you would like to reduce the time spent preparing post-meeting email reminders;
- you would like to forward meeting summaries to other systems as well.
What the package includes
- Hungarian-language automatic transcript from audio recordings of meetings and webinars
- Brief, structured summary of the main topics, decisions, and next steps
- Action list with the tasks mentioned
- Recording of responsible persons and deadlines where these can be clearly identified
- Flagging of missing or uncertain information for review
- Meeting reminder draft that can be reviewed and forwarded
- Processing of uploaded audio or video files
- Structure that can be adapted to the terminology used in your business
- Forwarding to email, document storage, or other internal systems upon request
- What does it free up?
- Calculating with an internal hourly cost of HUF 8,000–15,000, the estimated value of the freed-up capacity can be HUF 64,000–120,000 per month.
